How many digital business cards does a company need?

Moving a company onto digital business cards raises a question paper cards never did: how many do you actually need? With paper, the answer was "however many boxes we can afford." With MyInfo, every card is free to create, so the real question is how to organise them — one per person, one per branch, or a mix — so nobody's leads or analytics get mixed up with someone else's.

The default: one card per person

One MyInfo account can manage several cards, and each card is meant to represent one person, not a shared inbox. That matters more than it sounds: analytics and lead capture are tracked per card. If two salespeople shared one card, you would see combined visit counts and a single lead inbox with no way to tell who generated what. Give every employee who meets clients — sales, reception, account managers, technicians on site — their own card, addressed as myinfo.ae/firstname-lastname. Setting up cards for a whole team from one admin account covers exactly this.

When a branch or desk needs its own card too

A person-per-card rule doesn't cover every case. A reception desk, a general enquiries counter, or a showroom floor often has no single fixed owner across shifts. For those, add one extra card for the desk or branch itself — a generic address like myinfo.ae/downtown-branch with the branch's general phone number, WhatsApp and location, separate from any individual staff member's personal card. Duplicating an existing card is the fastest way to start it, then swap in the branch's own details.

Multiple branches, one company look

A company with two or more locations still wants every card — personal and branch — to look like the same business. Build one company theme with your brand colours and fonts, save it once, and apply it to every card you create, present or future. Update the theme when your branding changes and every card that uses it updates automatically, without touching each one by hand.

Sales and field teams: always one per rep

For a sales or field team specifically, resist the temptation to save time with a single shared "team" card at events. Analytics that show which rep's card gets scanned most, and a lead inbox that tells you who to follow up with, only work if each rep has their own card. A shared card at a booth can still make sense as an additional, generic entry point — but it should supplement individual cards, not replace them.

A simple count to start from

• 1 card per person who meets clients or answers enquiries.
• +1 card per fixed desk, branch, or general enquiries line with no single owner.
• 0 extra cards for plan tiers — Free and Premium are both available on every card, chosen per card, not per account, so upgrading one salesperson's card doesn't require upgrading anyone else's.

Add cards as the team grows; nothing about the count is fixed once you launch. Create your first card for the person or desk that needs one most, then duplicate it for the next.

Frequently asked questions

Should a small business use one shared card or one per employee?

One per employee, if more than one person meets clients or answers enquiries. A shared card mixes everyone's analytics and leads into one inbox, so you lose the ability to tell who a visit or enquiry actually came from.

Do our branches need their own cards in addition to staff cards?

Only if a branch or desk doesn't have one fixed owner across shifts, such as a reception counter. In that case, add one branch card alongside each staff member's personal card, using the same shared theme so they look consistent.