Set up digital business cards for your whole team

Ordering a box of printed cards for a new starter takes days and leaves you with leftovers the moment someone changes role. Setting up a digital card takes minutes, and a whole team can share the same professional look without reprinting anything. Here is how to organise it properly instead of leaving everyone to set up their own card differently.

One account can hold every card

A MyInfo account is not limited to a single card. One account can manage several cards — a personal card and a company card, or a card for every person on the team. That matters for a team: it means one person (an office manager, a founder, an ops lead) can create and look after every teammate's card from one dashboard, instead of chasing individual sign-ups.

Step 1: Create a card for each team member

Follow the same steps for each person: create the card, choosing an address such as myinfo.ae/firstname-lastname that will not need to change later. See how to choose your card address so nobody picks something they will regret. Fill in each person's own name, title and contact details in the editor — see edit your card details.

Step 2: Build one theme and apply it everywhere

Instead of styling each card separately, create your company look once. In the theme studio, set your brand colours, fonts and layout and save it as a theme — see create and apply a theme. Apply that same theme to every teammate's card. When your branding changes, update the theme once and every card that uses it updates automatically. Free accounts can save one custom theme, which is enough for a single shared team look; see themes and branding for the full picture.

Step 3: Keep each person's details personal

A shared theme controls only how a card looks, not what is on it. Each teammate keeps their own name, direct number, email and social links, so a client always reaches the right person. Whoever manages the account can update any card the moment a job title, phone number or territory changes — no reprinting, no waiting for the next box of cards.

Step 4: Add Premium where it counts

Premium features like lead capture and visit analytics are useful for salespeople who meet prospects face to face, and can be added card by card rather than across the whole team. Get a licence PIN from a MyInfo partner — partners can supply PINs in bulk for a team — and activate it from My PINs in the dashboard. Compare what each plan includes on the pricing page.

A sales-focused version of this same setup, including lead capture and analytics for every rep, is covered in digital business cards for sales teams.

Ready to add the next person? Create their free card and apply your team's theme to it.

Frequently asked questions

Do I need a separate MyInfo account for every teammate?

No. One account can manage several cards, so a single admin account can hold a card for every team member. Each card still has its own name, contact details and links; only the account managing them is shared.

What happens to someone's card if they leave the company?

Edit the card the same way you would for any change of role: update the name, contact details and links, or remove the leaver's information. There is nothing to collect or reprint since the card was never a physical object.