How to add your digital business card to your email signature

An email signature is one of the most-seen pieces of real estate you have — every reply, every thread. Most signatures still show a static block of text. A digital card link turns it into something a recipient can actually act on.

Why this works

A typical signature has a name, title and phone number typed as plain text — nothing to click, and easy to skim past. A link to your digital card gives the recipient your photo, all your contact methods, your social links and an Exchange Contact option, all one tap away, without cluttering the signature itself.

How to set it up

1. Create your card if you don't already have one, and choose your card address — something short and recognisable.
2. Open your email client's signature settings (Gmail: Settings → General → Signature; Outlook: File → Options → Mail → Signatures).
3. Add a line such as "View my digital business card" and link it to your card's address, for example myinfo.ae/yourname.
4. Optionally, add your profile photo to the signature itself, matching the photo on your card.
5. Send yourself a test email and click the link on both desktop and phone to confirm it opens correctly.

What to link to

Link directly to your card's address rather than a generic homepage — that way the recipient lands straight on your profile, not a page they have to search from.

Keep the signature simple

The card holds the detail — your signature doesn't need to repeat every link. A name, title, company and one line linking to the card is usually enough; let the card itself hold your phone number, WhatsApp, socials and any booking or portfolio links.

For teams

If your whole team uses digital cards, apply one shared theme so everyone's card looks consistent, and standardise the signature format company-wide so every outgoing email carries the same professional look.

Frequently asked questions

Will the link work if the recipient is on their phone?

Yes — a MyInfo card opens as a normal web page on any device, with no app required.

Can I update my card after it's already linked in old emails?

Yes. Changing your card's details updates it everywhere the link has already been shared, including old email threads.